Privacy Notice - South Kesteven District Council
South Kesteven District Council (SKDC) is the 'controller' of the personal data that we collect about you. We process and hold your personal data in order to provide public services to the district.
SKDC holds a wide variety of personal data which is used to deliver public services. We will process your personal data for the following purposes:
For the service you have requested, and to monitor and improve our performance in responding to your request.
We will collect personal data about you to help us deliver the right service. This data may include:
We may also process other special categories of personal data, including:
Personal data can be collected in many different ways, including in face to face meetings, over the telephone, via email or from enquiries submitted via our website.
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This cookie is essential for the website to operate and is set upon your arrival to the South Kesteven District Council site. The cookie is deleted when you close the browser.
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Personal data is collected in a number of different ways:
Professional organisations may include other public sector bodies, such as health care providers or the Police Service. Where necessary, we will share your personal data with the organisations that deliver services on behalf of the Council. We will only share your personal data where it is necessary to, and in accordance with the law.
Where necessary we may share your personal data with the following categories of recipients:
We are required to retain your personal data only for as long as is necessary, after which it will be securely destroyed in line with SKDCs retention schedule, or the specific requirements of the organisation who has shared personal data with us.
Retention periods can vary and will depend on various criteria including the purpose of processing, regulatory and legal requirements, and internal organisational need.
We have an information security framework in place which ensures that appropriate technical and organisational measures are in place to help keep your personal data secure and to reduce the risk of loss and theft.
Access to personal data is strictly controlled based on the role and function of all staff.
All staff are required to undertake regular data protection training and must comply with a variety of policies designed to keep your information secure.
You have a number of rights which relate to your personal data.
You are entitled to request access to any personal data we hold about you, and to ask for a copy of it.
You also have the right to request we correct any inaccurate data held should this be identified to us.
You can also request that we erase your personal data, or that we stop processing all or some of it. This is not always possible, and any request would be considered individually.
We are obliged to consider and respond to any such request within one calendar month.
You can view our policy and guidance documents below.
This statement sets out South Kesteven District Council's actions to understand all potential modern slavery risks related to its business and to put in place steps that are aimed at ensuring that there is no slavery or human trafficking in its own business and its supply chains. This statement relates to actions and activities during the financial year 1 April 2019 to 31 March 2020.
As part of Local Government, South Kesteven District Council recognises that it has a responsibility to take a robust approach to slavery and human trafficking.
The Council is absolutely committed to preventing slavery and human trafficking in its corporate activities, and to ensuring that its supply chains are free from slavery and human trafficking.
Organisational structure and supply chains
This statement covers all activities of South Kesteven District Council in achieving its strategic objectives as determined by its organisational structure, its contract and procedure rules and its corporate plan. This statement applies to all employees, agency workers, services delivered on behalf of the Council by third party organisations and in the Council's supply chains:
Countries of operation and supply
South Kesteven District Council only operates within the United Kingdom. Whilst National Referral Mechanism statistics show a year on year increase in the number of referrals of potential victims of modern slavery the risk of slavery and human trafficking remains relatively low in the UK. This Council acknowledges, however, that these figures represent only a proportion of cases of exploitation and therefore remains vigilant and committed to preventing and taking action against identified slavery and human trafficking in its corporate activities, its supply chains and in the wider community.
Action 2019/20 - The Council will work across its service areas to identify any potential risk of slavery and human trafficking and develop appropriate steps to manage the risk.
Responsibility for the organisation's anti-slavery initiatives is as follows:
Action 2019/20 - the Council's contract and procurement procedures will be reviewed to state that all appropriate action will be taken to ensure any risk of slavery or human trafficking will be mitigated within the Council's business and within its supply chains.
Action 2019/20 - actively promote the training opportunity relating to Trafficking, Exploitation and Modern Slavery to all community facing staff.
Action 2019/20 - actively promote the training opportunities available to those employed to procure goods and services on behalf of the Council.
Action 2019/20 - develop and deliver an awareness raising campaign relating to Modern Slavery.
The organisation operates the following policies that describe its approach to the identification of modern slavery risks and steps to be taken to prevent slavery and human trafficking in its operations.
Whistleblowing policy: The Council encourages all its workers, customers and other business partners to report any concerns related to the direct activities, or the supply chains of, the organisation. This includes any circumstances that may give rise to an enhanced risk of slavery or human trafficking. The organisation's whistleblowing procedure is designed to make it easy for workers and members of the public to make disclosures, without fear of retaliation. Employees, customers or others who have concerns can use our confidential helpline 0800 085376 or e mail firstname.lastname@example.org . For more information go to:
Staff can also raise issues relating to the exploitation of children and young people can also be reported to the NSPCC on email@example.com
If you wish to make a request regarding any of the above, or if you have a complaint about how we have handled your personal data, you can write to us at Data Protection Officer, The Council Offices, St Peters Hill, Grantham, Lincolnshire, NG31 6PZ. Our telephone number is 01476 406080
Further information about data protection can be obtained from the Information Commissioner's Office.